OPI2 staff member uses strategic planning to help a local non-profit in the community

Kaci Grant, Senior Performance Coach with OPI2, has been on the Board of Directors for Girls on the Run International’s Louisville Council for the past two years. Girls on the Run is a physical activity-based positive youth development program designed to develop and enhance girls’ social, psychological, and physical competencies to successfully navigate life experiences. Since 2010, they have been providing programming to girls in grades 3–8 in the Louisville community, with over 500 participants in 2015 alone. More than 50% of the participants receive scholarship funding, and the program is supported by hundreds of volunteers from the community each year.

In 2014, Board members participated in a retreat to complete a SWOT (strengths, weaknesses, opportunities, threats) analysis to help them visualize a strategic direction for the organization. It helped the Board understand their current successes, future roadblocks, and where they could really make an impact on the community. At that time, Girls on the Run Louisville included only Jefferson County, and goals were set to expand the program to surrounding areas to ensure the future success and sustainability of the program.

“The initial SWOT analysis gave us a solid foundation to work from, and started to give us ideas as to what we really needed to focus on to sustain the program for years to come,” Kaci said.

In just a year after the initial SWOT analysis was completed, Girls on the Run Louisville saw immense growth that happened very quickly. Their territory expanded to include Oldham, Bullitt and Shelby counties in Kentucky, and Floyd and Clark counties in Southern Indiana in a period of six months. The number of participants also exploded, and more girls than ever were inspired to be joyful, healthy and confident. Around the same time, Kaci started working for OPI2 and saw an immediate opportunity to turn the SWOT analysis into something actionable.

“In OPI2, we use the Balanced Scorecard approach to strategic planning. The work that I was doing with our Metro departments quickly translated into something I could do in my free time for Girls on the Run. We had all the information we needed to complete an actionable strategic plan; the idea from there was to create specific goals and targets to strategically align what we were doing as a working Board,” she explained.

Since the strategic plan has been completed, the Board now uses their committee structure to support the plan in the areas of governance, program support, marketing, finance, development and their celebratory 5Ks at the end of each spring and fall season. It has also allowed the Council to be deliberate and prepared for their growth.

“The strategic plan has allowed us to have a roadmap for where we want our Girls on the Run Council to go in the future. It not only keeps us accountable for reaching our goals, but allows new Board members to have a vision of where we have come from and where we are headed as an organization,” said Council Director, Terri Tucker.

If you are interested in learning more about Girls on the Run, or volunteering for the organization, please visit www.gotrlouisville.org or email Kaci at [email protected].
To learn more about the Office of Performance Improvement & Innovation, you can visit their webpage at louisvilleky.gov/government/performance-improvement-innovation